Administrative Vendor Management Project Contractor

TRIGO Global Quality Solutions is seeking to fill an Administrative Vendor Management Project Contractor position in Greer, SC.

Overall Purpose

Support the organization, analysis, and management of vendor relationships by organizing vendor records, maintaining vendor information, identifying cost-saving opportunities, and assisting with vendor communications and pricing negotiations. The role is responsible for helping improve vendor administration processes, supporting purchasing efficiencies, and providing visibility into potential savings opportunities while ensuring accurate documentation and confidentiality of company information.

Reports to

Talent Acquisition Manager

Responsibilities

Client relationship & Business development

• Maintain professional relationships with vendor representatives.
• Serve as a point of contact for vendor communications related to pricing, rebates, discounts, and terms.
• Identify opportunities to strengthen vendor partnerships and improve service levels.
• Research alternative vendor options and market pricing when appropriate.
• Support management in identifying strategic vendor cost-saving opportunities.

Operations

• Review and organize existing vendor files and documentation.
• Create and maintain a standardized electronic filing and naming system.
• Consolidate duplicate or outdated vendor documentation.
• Organize contracts, pricing agreements, rebate programs, and vendor records.
• Create and maintain an updated master vendor list.
• Review vendor pricing, contracts, discounts, rebates, and payment terms.
• Maintain vendor contact records and communication history.
• Keep vendor information accurate, organized, and easily accessible.
• Maintain confidentiality of company, purchasing, financial, and vendor information.

Organization & Management

• Prioritize vendor reviews based on savings opportunities and business impact.
• Maintain vendor savings trackers and reporting tools.
• Document vendor discussions, proposals, pricing changes, and negotiation results.
• Track outstanding vendor follow-ups and action items.
• Prepare summaries of vendor opportunities, negotiated improvements, and recommendations.
• Escalate significant opportunities or requested contract changes to management for review and approval.

Technical

• Analyze vendor pricing structures, discount programs, rebates, and contract terms.
• Research market pricing benchmarks and alternative vendor solutions.
• Identify potential cost reductions and operational efficiencies.
• Compare current pricing against proposed vendor pricing.
• Prepare reports detailing savings opportunities and negotiation outcomes.
• Utilize company systems, spreadsheets, and document management tools to maintain accurate vendor records.
• Support vendor negotiations within management-approved guidelines.

Other

• Any other duties as assigned

Knowledge, skills, abilities 

Hard skills

Values & attitudes

• Vendor management and administration.
• Contract and pricing review.
• Negotiation and vendor communication.
• Records management and document organization.
• Cost analysis and savings identification.
• Spreadsheet and reporting proficiency.
• Data entry and database management.
• Research and market pricing analysis.
• Business correspondence and professional communication.
• Microsoft Office Suite proficiency, particularly Excel, Outlook, and Word.
• Previous experience in vendor management, purchasing, procurement, administration, accounting support, or operations preferred.
• Experience working with contracts, pricing agreements, suppliers, or vendor records strongly preferred.
• Experience conducting vendor outreach, obtaining quotes, and negotiating pricing is desirable.
• Strong administrative, analytical, and organizational experience required.
• Experience identifying cost-saving opportunities and process improvements is a plus.

Global team spirit

• Team player
• Caring for people
• Open-minded

Excellence

• Reactive
• Resilient to pressure
• Rigorous

Customer focus

• Client oriented
• Reliable & trustworthy
• Flexible

Initiative

• Autonomous
• Innovative
• Daring

Work experience

Overall recommendations

Previous experience in vendor management, purchasing, procurement, administration, accounting support, or operations preferred. Experience working with contracts, pricing agreements, suppliers, or vendor records strongly preferred. Experience conducting vendor outreach, obtaining quotes, and negotiating pricing is desirable. Strong administrative, analytical, and organizational experience required. Experience identifying cost-saving opportunities and process improvements is a plus.

Education background

Overall recommendations

Associate degree or bachelor's degree in Business Administration, Supply Chain Management, Operations, Finance, Accounting, or a related field preferred. Equivalent combination of education and directly relevant work experience may be considered. Additional training or certifications related to procurement, vendor management, contract administration, or business operations are beneficial.

 

About TRIGO Global Quality Solutions

Founded in 1997, TRIGO is a multinational company providing operational Quality Management solutions for the manufacturing sector, especially in the automotive and aerospace industries. With a team of more than ten thousand professionals present in 20+ countries across 4 continents, TRIGO offers a comprehensive portfolio of Quality Assurance services ranging from inspection to expert auditing, consulting and training.

The unrivaled expertise, industrial mindset and extensive global footprint that TRIGO has built up over the last 3 decades has made TRIGO the leading quality solutions provider using the latest innovative and reliable digital systems and standard processes, delivering results in the most demanding industries. TRIGO has recently started to expand its clientele by offering quality services to the medical, chemical and food industries.

TRIGO Global Quality Solutions is committed to the core values of equal employment opportunity. We are committed to treating people fairly, and with respect and dignity. We offer employment opportunities based upon an individual's qualifications and performance, free from discrimination or harassment because of race, ancestry, place of origin, ethnic origin, color, citizenship, creed, sex, sexual orientation, age, marital status, family status, and disability.